PSD's Week Ahead

PSD - The Week Ahead - Feb. 16, 2012
Chris.Lindley@state.co.us
303.692.2765

I just left a meeting of the Children and Youth Branch spending the day to:
  • Promote an understanding of the Department’s strategic map and the Division’s work plan.
  • Identify the components of the Department’s strategic map and the Division’s work plan that directly relate to the work of the Branch.
  • Identify opportunities for the Branch to align with and support the priority work outlined for the Division and the Department.
I was impressed with and excited by the effort. This is what we all need to do individually, within our units and branches, and as a Division. We need to continually reflect back to the Strategic plan and remind ourselves what we are moving toward. We all need to be aware of how our Division work plan ties directly to the Department strategic plan. If any of you ever have questions about the PSD work plan or the Department (our) strategic plan, please stop by and ask me. This is where we are going together, as individuals, as a Division and as a Department.

Fast Movers/Weekly Priorities
New Version of Position Description document: The position description questionnaire (PDQ) has been revised. It will now be referred to as the position description (PD) and can be found on CoPrevent. The changes are:
  • The purpose of contact section has been eliminated.
  • The decision making and complexity sections have been moved to correspond to the individual duty statements. 
  • The staff authority section has been further defined. 
Human Resources will honor the old form (dated 4/2010) until April 30, 2012, but please begin using the new form immediately when submitting a change to position description. Contact Joan Sims if you have questions.

NCSL Food Policy Scan: During the past decade, state legislatures and agencies have taken steps to fight the obesity epidemic and improve health by promoting healthy eating and physical activity. The National Conference of State Legislatures has researched state-by-state healthy food efforts and published the results in this report: Starting in the State: The Drive for Healthy Food Options in State Government. Please review the report, download it as a resource for your organization and share it with your colleagues. Contact Susan Motika for more information.

How We Got Here/Recent Accomplishments
Rachel Hutson recognized: The American Academy of Pediatrics will present the 2012 Child Health and Welfare Award to Rachel Hutson at its annual meeting in Golden April 14. Colorado AAP chose Hutson for her contribution to the health and welfare of children in Colorado.

Division/Empoyee Announcements
Language Services Limited: Prevention Services Division language services will be limited from Feb. 23 to March 5. Information on accessing Language Service can be found at I:\Language Access\Protocol and Dialing Instructions.
  • Telephonic Interpretation remains accessible to all PSD staff 24/7. For information on how to access a telephonic interpreter via Language Line please refer to the Language Services Protocol located at the I drive path listed above. 
  • Live Interpreter: During the dates of limited services, live interpreters will not be available to the PSD staff. Staff members are asked to use the telephonic interpretation services (Language Line) for all oral communication needs.
  • Translation: For the dates listed above, all translation requests should be routed to Erikka Apolinar (303) 692-2533 or erikka.apolinar@state.co.us. 
  • Questions: For language services billing, contact Danielle Shoots at (303) 692-2558 or danielle.shoots@state.co.us. For questions on language service requests, contact Erikka. Maria Carreon Ayers will return March 6 to continue language services.
Cara Snyder leaving: Cara Snyder will be leaving CDPHE to pursue other interests. Cara has made tremendous contributions in keeping our A35 Tobacco Review Committee's on track, organized and productive. She will leave a huge void after six years at CDPHE and we will miss her enormously! Cara will be working until Feb. 29. Please take a moment to stop by and wish Cara the best in her future endeavors. Jennifer Snyder will be working on getting temp staff to support the A35 Review Committees and the audit in these upcoming critical months.

Lean Update
PSD Office Supply 5S Project Complete: The office supply moratorium has been lifted!! As of Feb. 15, PSD’s new Super-Supply Depot is open for business on the south side of the 4th floor near the Sanger room. The moratorium saved the Division nearly $20,000 since October 2011. Give yourselves a pat on the back for making due with current supply inventory over the past few months and demonstrating how we really can do more with less! Not only have we “Leaned” down our inventory, we’ve also Leaned the supply ordering process to include a single Supply Point of Contact for the Division (Erikka Apolinar) and no more PSD Purchase Request Forms. The new PSD Office Supply Ordering Process is outlined HERE. The full project plan, which includes how the supply room will be sustained going forward, can be read HERE. Thank you to the many staff members that made this Lean success possible - we truly couldn’t have done it without you. Please contact Leslie Akin with any questions/concerns and happy shopping!

Don’t forget the weekly Lean report-out this Friday from 9 to 9:30 a.m. in the Cleere/Sabin room. Instead of a group reporting out, this week features a short presentation on 5S, a fundamental Lean tool.
And, the second February 5S brown bag takes place on Tuesday, Feb. 21 from 11:30 a.m. to 12:30 p.m. in C1A. Learn the basic elements of 5S and start using it.

Wellness Update
Thursday evening yoga is back beginning this week, Feb. 16, from 5:15 – 6:15 p.m. Jodi Birkofer, our Smart Meal Coordinator, is also a seasoned yoga teacher and is excited to share her teachings with CDPHE staff. For more information contact Jodi.

Tis the season to dust off your walking or running shoes and sign up for an event with a cause. A few of your co-workers are volunteering as team leads for the following events:
  • Feb. 26: Join Jennie Munthali for the Fight for Air Climb sponsored by the American Lung Association. 
  • March 25: Participate in the 4th Annual Stop TB Trot (5K run). Contact Kerri McClory at x2638 for more information.
  • May 20: Join the Colfax Marathon relay team led by Gracie Cash. A 5-person relay team splits the distance of the marathon. 
On the Horizon
The 5th Annual Colorado Culture of Health Conference will be held Tuesday, April 10, 2012, at the Sheraton Denver Downtown Hotel. To register or for more information on speakers and topics, go to www.coloradocultureofhealth.org. Governor Hickenlooper declared April 10, 2012 as Culture of Health Day.

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