The purpose of the Deputy Director Program Assistant position is to provide executive-level administrative support for the Division Director and Deputy Division Director of Prevention Services. Specific duties include:
Division Director and Deputy Director Division Support
- Main contact for customers of the division
- Communicate in person, in writing and by phone
- Maintain calendar, schedule meetings and events, coordinate travel plans
- Create and edit a variety of documents and reports, including org charts
- Assist with projects
- Coordinate paperwork
- Coordinate staff meetings to include agenda, handouts, taking and posting minutes
- Provide guidance and assistance to supervisors and staff on related HR matters
- Track, monitor, and correct personnel related documents as they move through the signature process
- Support Division Director with paperwork for any corrective actions or progressive discipline activity
- Monitor the performance management process for the division’s employees
- Update SharePoint site
- Maintain log of PSD Lean events and status
- Provide assistance to Lean and Communications team
- Write articles regarding division activity
For more information and to apply, see the Deputy Director Program Assistant position announcement. Act quickly, though, the position announcement closes on 5/20/12
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